Top Five Tools Every Freelancer Needs To Use

Working as a freelancer means that you are in full control of your workload and business activity. 

This includes admin operations and balancing all of your potential and current projects.

In order to be as efficient as possible you need to use tools that speed up tasks and make your working life as stress free as possible.

Your time is money and these below tools will help you spend more of your time working on what you love to do.  

Here are our top five tools any freelancer needs: 


This tool helps you and anyone you are working with get organised and jobs completed. 

Trello has boards, lists and cards which you can utilise to organise and prioritise projects in a fun, flexible and rewarding way.

Information is available at a glance and documents can be uploaded to keep everything in one place. 

Also, different teams can be assigned to various projects and its tasks.

Google Drive

Used by a large number of self-employed individuals and businesses globally, Google Drive allows you to store documents for free. 

Google Drive can help to save your laptop’s memory as all documents are stored in the cloud – which can be accessed easily on any device, anywhere. 

The tool is especially great for freelancers who switch between laptops or devices when travelling or changing working locations. 

A range of sharing options means that collaboration is also very easy to do on Google Drive. Multiple users can work on the same document at once.

Do yourself a favour and switch to Google Drive from the get-go. 


Spelling and grammar mistakes can be the difference between winning or losing a pitch. 

One of the most important tasks of any freelancer is to make sure there are no typos or errors in work. 

Make sure your work is always fault free by installing Grammarly, a digital writing assistance tool.

It works while you write, picking up any mistakes and suggesting alternative options or corrections in real time. 

It’s completely free, so there’s no reason not to use it!

Plus, used in conjunction with your own checks, will ensure that your content is of its highest quality.


Organise, track and schedule work and tasks using Asana.

The web and mobile platform is great for keeping track of what you need to do and planning your day – and is another great tool when working with teams. 

Utilise it to set tasks for other members and get notified when they have completed items.

You’re also able to tick off actions, see a list of completed tasks on projects and view what’s outstanding and individual workloads.  

Who doesn’t like ticking off things on a tick list? 


If you charge clients by the hour, then this is the perfect tool for you!

Toggl allows you to time yourself while you work, allowing you to track how much time you spend on projects. 

Available on both web and mobile, it makes billing clients and breaking down hours super easy.

It’s also a great tool to help you work out what you spend the most time on, helping you to strategically plan your time wisely. 

There is also a teams option where you can create a joint project and see how long you all work on it together. 

What are your top tools?